Accounts Receivable Specialist
Hybrid - US
Accounts Receivable Specialist
Part Time • Hybrid - US
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
Company Overview Minnesota Medical Specialists, Inc is a small, family-owned biomedical equipment sales and service company dedicated to providing high-quality products and reliable service to our clients. We value integrity, attention to detail, and strong customer relationships in everything we do.
Position Summary We are seeking an experienced Part-Time Accounts Receivable Specialist to join our close-knit team. This hybrid role offers a flexible schedule with some opportunity to work from home and is ideal for a detail-oriented professional who thrives in a supportive, family-oriented environment. The position requires 25-30 hours per week, with the ability to set hours that fit your lifestyle while meeting business needs.
Key Responsibilities
- Prepare and send customer invoices accurately and promptly using QuickBooks Online Advanced.
- Prepare and process daily/weekly deposits.
- Manage and update customer account information, ensuring records are current and accurate.
- Send invoice reminders and statements to customers as needed.
- Handle collections efforts, including following up on overdue accounts, communicating professionally with customers, and resolving payment disputes.
- Process memorized/recurring transactions and maintain related records.
- Reconcile accounts receivable transactions and assist with related reporting.
- Collaborate with the team to ensure smooth financial operations and cash flow.
Qualifications and Requirements
- Minimum 3 years of hands-on experience in accounts receivable, preferably in a small business or similar environment.
- Advanced proficiency in QuickBooks Online (Advanced edition required) – must be comfortable with invoicing, payments, collections, memorized transactions, customer management, and reporting features.
- Strong understanding of accounts receivable processes, including invoicing, aging reports, collections, and basic reconciliation.
- Excellent attention to detail, organizational skills, and accuracy in data entry.
- Professional communication skills for customer interactions (phone, email).
- Ability to work independently in a remote setting while meeting deadlines.
- Experience in medical equipment, healthcare, or related industries is a plus but not required.
- Bachelor’s degree in accounting/business preferred.
Schedule and Work Arrangement
- Part-time: 20-25 hours per week.
- Hybrid role comprised of both on-site and remote/work-from-home hours.
- Flexible scheduling to accommodate personal needs, with core availability during standard business hours as required for customer follow-ups and interacting with teammates.
Benefits We offer a competitive benefits package for our part-time team members, including:
- 401(k) retirement plan.
- Healthcare insurance.
- Voluntary dental insurance.
- Paid holidays.
- 2 weeks (prorated) paid vacation.
- 48 hours of sick and safe time.
How to Apply If you are a reliable, experienced QuickBooks Online expert with a passion for accurate financial management in a supportive small business setting, we’d love to hear from you! Please submit your resume and a brief cover letter highlighting your QuickBooks Online experience and why you’re interested in this part-time role.
Minnesota Medical Specialists, Inc is an equal opportunity employer and encourages applications from qualified candidates of all backgrounds.
Flexible work from home options available.
Compensation: $30.00 - $45.00 per hour
About Minnesota Medical
For over 30 years Minnesota Medical has built an unsurpassed reputation of highly affordable, fast and friendly service. From routine maintenance and sales, to high tech calibrations and free safety inspections, our experienced service technicians will diagnose your problem quickly—over the phone, in the field or at our drop-off location—to get you back up and running as soon as possible.
Small Business, Big Goals
Incorporated in 1991 with the focus and intent of servicing tabletop autoclaves and other small-scale clinical devices, Minnesota Medical Specialists, Inc. quickly branched out into servicing a litany of other biomedical devices and products throughout late 1990s and early 2000s. Soon enough, what began as a two-technician operation servicing a limited scope of devices in the Twin Cities metro-area of Minnesota, grew into over a dozen employees providing services and equipment sales to thousands of customers comprising a huge array of device types and brands across the upper Midwestern United States.
Throughout the 2010s, Minnesota Medical Specialists continued to add on more customers, equipment, service regions, and other businesses. In 2017-2018, MN MED started up its biomedical refrigeration service arm, Minnesota Medical Refrigeration (formerly known as Harasyn’s Refrigeration Service, Inc.), and began providing maintenance and repair services for biomedical, pharmaceutical and laboratory refrigeration devices. Today, Minnesota Medical Refrigeration specializes in the repair, maintenance, and rebuilding of ultra-low freezers, vaccine storage units, environmental chambers, incubators, and freeze-dryers. Our on-site repair facility allows customers to ship and courier their devices straight to us.
Additionally in the mid 2010s, Minnesota Medical Specialists began its first service contracts in the realm of bulk sterilization and large scale autoclaves. MN MED now manages the service and maintenance of over 100 of these devices across the upper Midwest, with customers ranging from large public universities and massive research and development plants to small, private pharmaceutical start up enterprises. Since making the leap to bulk sterilizer service, Minnesota Medical has also branched out to servicing other large sterile-processing devices, such as biomedical glassware, cage and rack washers.
In 2020, Minnesota Medical Specialists began providing services in the Kansas City metro area by way of its inaugural remote technician branch. Finally in 2021, Minnesota Medical brought on additional clinical and biomedical service business growth through the acquisition of long-time upper Midwest therapeutic and dental clinic imaging service provider Pro Select Services, Inc.
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